Assistant Artist Manager
Young Classical Artists Trust (YCAT) 27,000 Closing date 14 February 2025
Reports to: Senior Artist Manager
Location: West Wing, Somerset House, London
Contract: Full-time, Permanent
Salary range: £27,000 per annum
Working hours: 9:30am - 5:30pm Monday-Friday (with occasional evening/weekends when required)
Probationary Period: Six months, with option to extend
.
Overall Job Purpose
To provide administrative support to the Senior Artist Manager and CEO & Artistic Director of the Young Classical Artists Trust.
.
Job Overview
This position is a perfect opportunity for a bright, motivated and well-organised individual to develop a broad range of skills and thorough understanding of the classical music industry, whilst helping to support exceptional young artists at a crucial point in their careers.
.
Key Responsibilities
Assisting the Senior Artist Manager with the planning, administration and servicing of artist engagements, diary management and liaising with artists:
.
Artist Administration
Liaising with venues and artists over travel, accommodation rehearsal and concert arrangements
Preparing schedules for artists
Liaise with promoters
Assisting with travel/accommodation booking and visa applications
Maintaining accurate records/information on the Overture database
Assist with artist invoicing
Research and compile programme notes for concerts
Contracting promoters/concert venues
The first point of contact for general email and telephone enquiries
Co-ordinate photo shoots for artists
Other general office administration
.
YCAT Auditions
Project Management of the annual auditions process including:
Preparation and coordination of audition application platform (Muvac)
Administration of applications, audition fees and references, collating information in preparation for each round of auditions
Responding to all audition enquiries
Preparing timetables for the semi-final and final auditions
Assisting in-person with the smooth running of both semi-final and final auditions
Liaising with Wigmore Hall regarding Final Auditions: artists and rehearsals, the order of programme, jury and catering arrangements
.
YCAT Wigmore Hall Lunchtime Concerts
Assist in the administration and running of YCAT Wigmore Lunchtime Concerts
Manage guest lists and tickets for YCAT Wigmore Lunchtime Concerts
Liaise with venues over monthly diary publications, PRS and Tax forms
Arrange details for external recording and filming of the YCAT Wigmore Lunchtime Concerts
.
Other (Media/Print, working closely with Communications manager - Occasional)
Update information on the Website including news items, artist biographies, concert dates and auditions
Circulating and archiving relevant reviews, articles and AV material
Working with Development Manager to update YCAT supporters through email, newsletter etc.
Assist in the organisation and delivery of 21cMusician Toolkit seminars and events as required
Assist with social media and promotion of 21cMusician Toolkit events when required
.
Personal Specifications
Ability to quickly understand and recall complex, multi-layered information
Excellent accuracy and attention to detail in all administrative tasks
Ability to prioritise and manage multiple tasks and deadlines effectively,
Strong verbal and written communication, with the confidence to engage professionally with artists, promoters, and industry professionals
Ability to be proactive and think creatively in providing practical solutions to unexpected challenges
A well-organised, team player with a motivated and adaptable approach
Willingness to take on new tasks and adjust to changing priorities in a fast-paced environment
Excellent interpersonal skills with a personable and approachable demeanor to foster strong industry relationships
Ability to handle sensitive artist information with discretion and professionalism
A commitment to supporting artists in achieving their professional goals and fostering their careers
A strong understanding of classical music, industry trends, and artist management principles is desirable
.
How to apply
To apply, please send a CV of no more than two pages together with names of two referees, and a covering letter of no more than one side of A4 explaining why you think you are our ideal candidate for this role to Elizabeth Linney at recruitment@ycat.co.uk
.
Deadline for applications: 5.00pm 14th February 2025
Interview Date: Week commencing 17th February 2025
If you have any questions, please write to recruitment@ycat.co.uk
Location: West Wing, Somerset House, London
Contract: Full-time, Permanent
Salary range: £27,000 per annum
Working hours: 9:30am - 5:30pm Monday-Friday (with occasional evening/weekends when required)
Probationary Period: Six months, with option to extend
.
Overall Job Purpose
To provide administrative support to the Senior Artist Manager and CEO & Artistic Director of the Young Classical Artists Trust.
.
Job Overview
This position is a perfect opportunity for a bright, motivated and well-organised individual to develop a broad range of skills and thorough understanding of the classical music industry, whilst helping to support exceptional young artists at a crucial point in their careers.
.
Key Responsibilities
Assisting the Senior Artist Manager with the planning, administration and servicing of artist engagements, diary management and liaising with artists:
.
Artist Administration
Liaising with venues and artists over travel, accommodation rehearsal and concert arrangements
Preparing schedules for artists
Liaise with promoters
Assisting with travel/accommodation booking and visa applications
Maintaining accurate records/information on the Overture database
Assist with artist invoicing
Research and compile programme notes for concerts
Contracting promoters/concert venues
The first point of contact for general email and telephone enquiries
Co-ordinate photo shoots for artists
Other general office administration
.
YCAT Auditions
Project Management of the annual auditions process including:
Preparation and coordination of audition application platform (Muvac)
Administration of applications, audition fees and references, collating information in preparation for each round of auditions
Responding to all audition enquiries
Preparing timetables for the semi-final and final auditions
Assisting in-person with the smooth running of both semi-final and final auditions
Liaising with Wigmore Hall regarding Final Auditions: artists and rehearsals, the order of programme, jury and catering arrangements
.
YCAT Wigmore Hall Lunchtime Concerts
Assist in the administration and running of YCAT Wigmore Lunchtime Concerts
Manage guest lists and tickets for YCAT Wigmore Lunchtime Concerts
Liaise with venues over monthly diary publications, PRS and Tax forms
Arrange details for external recording and filming of the YCAT Wigmore Lunchtime Concerts
.
Other (Media/Print, working closely with Communications manager - Occasional)
Update information on the Website including news items, artist biographies, concert dates and auditions
Circulating and archiving relevant reviews, articles and AV material
Working with Development Manager to update YCAT supporters through email, newsletter etc.
Assist in the organisation and delivery of 21cMusician Toolkit seminars and events as required
Assist with social media and promotion of 21cMusician Toolkit events when required
.
Personal Specifications
Ability to quickly understand and recall complex, multi-layered information
Excellent accuracy and attention to detail in all administrative tasks
Ability to prioritise and manage multiple tasks and deadlines effectively,
Strong verbal and written communication, with the confidence to engage professionally with artists, promoters, and industry professionals
Ability to be proactive and think creatively in providing practical solutions to unexpected challenges
A well-organised, team player with a motivated and adaptable approach
Willingness to take on new tasks and adjust to changing priorities in a fast-paced environment
Excellent interpersonal skills with a personable and approachable demeanor to foster strong industry relationships
Ability to handle sensitive artist information with discretion and professionalism
A commitment to supporting artists in achieving their professional goals and fostering their careers
A strong understanding of classical music, industry trends, and artist management principles is desirable
.
How to apply
To apply, please send a CV of no more than two pages together with names of two referees, and a covering letter of no more than one side of A4 explaining why you think you are our ideal candidate for this role to Elizabeth Linney at recruitment@ycat.co.uk
.
Deadline for applications: 5.00pm 14th February 2025
Interview Date: Week commencing 17th February 2025
If you have any questions, please write to recruitment@ycat.co.uk