Association of British Orchestras

Administrator, CEO’s Office

Intermusica Artists Management Ltd 24000.00 per annum Closing date 28 July 2021
ABOUT INTERMUSICA
Intermusica is an award-winning international classical music management agency. We seek not just to represent the world’s greatest artists, but to inspire them to new creative heights. We are constantly exploring what it means to bring classical music to life in the 21st century, driven by our key values: integrity, support, dynamism and innovation.

We offer imaginative, personalised management for over 140 world-class and emerging artists; have more than 30 years’ expertise in international touring; tailor bespoke communications and marketing campaigns; and are an industry leader in film and multimedia in performance. Our first-class roster includes some of the most famous and respected artists performing today, including Yuja Wang, Sir John Eliot Gardiner, Marin Alsop, Leonidas Kavakos, Lahav Shani, Lise Davidsen and Danielle de Niese

Founded in 1981 by current Chief Executive Stephen Lumsden, Intermusica has a highly experienced workforce of over 30 staff based in London and Berlin.

ABOUT THE ROLE

Intermusica are seeking a highly organised, resourceful and tenacious administrator to work in our renowned artist management department, specifically as part of the CEO’s team. The successful candidate will support the CEO, Artist & Project Manager and Associate Artist Manager and their rosters of world-class artists. This is a development opportunity for someone who is keen to explore a career in artist management. As a member of a busy team, liaising with top international artists and promoters daily, the responsibilities include but are not limited to:

CORE RESPONSIBILITIES:
Under the supervision of the CEO’s Office team:
• Administer the diaries of high-profile artists, liaising with a variety of external contacts (including promoters, venues, other artists and agents) to arrange logistical aspects of engagements.
• Assist with travel and accommodation for artists including researching and booking trips.
• Partner with the CEO’s team to keep artists’ diaries up-to-date, clear and correct and all the necessary information is included as well as administering tracking of enquiries.
• Where necessary, produce detailed schedules for artists and ensure that they have all the required information to fulfil his/her commitments.
• Produce and update schedules for interested parties that work closely with the artist (e.g. recording companies, local agents, PR agents).
• Work with the finance team to prepare financial paperwork (invoices, statements etc.) and to ensure prompt payments to artists and to Intermusica.
• Support tax applications by initiating and/or assisting where necessary.
• Research long term and short-term visa opportunities.
• Work with Intermusica’s Communications & Marketing department on a variety of promotional materials, keeping clients’ pages on the company’s website up-to-date with concert listings, recordings, reviews etc.

Additional:
• Attend concerts and industry events on behalf of Intermusica.
• Develop and maintain a thorough knowledge of artists and the promoters that we deal with.
• Administer the CEO’s calendar and travel/hotel/meetings/concert tickets.
• Assist with general office admin.

PERSON SPECIFICATION

Required/essential
• Graduate level, ideally with prior administrative experience in an arts/cultural organisation.
• Excellent written and verbal communication.
• Resilient and calm under pressure, with the ability to multitask and deal with conflicting priorities in a frequently fast paced environment.
• Team player who builds trust by being solutions-focused and accountable for their work.
• Works to deadlines and with an excellent eye for detail.
• Proactive and able to demonstrate a positive and flexible approach.
• Reliable, conscientious and highly organised.
• Good IT skills, particularly Microsoft Office.
• Demonstrable interest in and knowledge of classical music.

Desirable
• Previous experience organising international travel and diary management
• Working knowledge of a second language
• Prior experience of Overture (agency software)

Applicants are required to satisfy Intermusica that they are authorised to live and work in the UK.

Contact details

kbourlet@intermusica.co.uk
02076089943

Annual Conference

The next ABO conference will take place in Glasgow from 9 – 11 February 2022.