Association of British Orchestras

Artist Coordinator

HarrisonParrott Limited £24,500 - £29,000 Closing date 13 November 2022
Job purpose

You will be a highly effective and efficient administrator able to ensure accurate, timely and detailed planning and delivery of international engagements (concerts, touring and recording activities) for a select number of HarrisonParrott artists (Conductors and Instrumentalists).

Ensuring exceptional service consistency and personal assistance to artists at all times, anticipating needs, addressing concerns and resolving issues as and when they arise in a professional, confident and efficient manner.

Key accountabilities

Artist administration
• Maintain the computer diary of each artist and finalise details of each engagement.
• Collate and complete/update recording of information on dates, venues, fees, times of rehearsals and
• Co-ordinate rehearsal orders, call times, meetings with conductors.
• Check repertoire details including versions/editions, language, string strengths and instrumentation.
• Decide requirements for work permits and/or visas, and make the necessary applications where
• Decide detailed requirements for piano, page turner, piano tuning, complimentary tickets, dress
requirements, interviews/press activities etc necessary to the engagement and make suitable
• Arrange artists national and international travel and accommodation, check final issue of tickets,
arrange any necessary local transport, such as collection from airport, transfers between hotel and
• Finalise all details relating to the timing and running order of each engagement and provide final
detailed schedule (including travel/accommodation information as relevant) to the artist.
• Check contract terms, ensure fee negotiations are finalised, process and manage the issuing and
finalisation of contracts.
• Assist in the administration of contracts which are non-specific to engagements, such as recording and
TV contracts, music directorships

Financial administration
• Ensure financial information on artist diary system is maintained (including amounts to be charged to
promoter for travel and accommodation) and outstanding fee negotiations followed up on a timely
• Review promoter invoices and monthly commission statements to ensure correct and complete.
• Liaise with promoters and HP accounts department regarding Social Security payments, tax waivers
and withholding tax arrangements.
• Process incoming royalty statements and other correspondence relating to incoming monies.
• Keep track of and ensure timely payment of artists' fees, and check deductions of tax, social security
etc. by promoters.
• Assist artists in completion of tax returns by supplying comprehensive and complete details, liaison with accountants etc.

Press and PR
• Assess and present reviews of recordings and performances, obtaining foreign reviews where relevant
• Identify and submit to the Marketing team copy for company website news, including the weekly news
• Maintain (as directed) biographies, discographies and repertoire lists, ensure updated on web site and
otherwise distributed as required and reproduced accurately by promoters
• Maintain files containing artists photographs and other press material
• Order promotional recordings and distribute as required
• Generally assist in preparation and distribution of sales material.

• Assist in maintaining relationship with artist, including attending rehearsals and performances as
required and through regular written and telephone communication with artist.
• Collate and formulate reports and schedules for record companies etc

Skills and Experience:

• High level of accuracy, attention to detail.
• Ability to manage and prioritise a large number of varied tasks with multiple
• deadlines.
• Be quick, efficient and able to work under pressure
• Excellent communication skills, both written and verbal
• Excellent IT skills
• Fluent in English (written and spoken)
• A good knowledge of and active interest in classical music


• Experience of handling international Visa applications
• Experience in a relevant and related area of the classical music business and/or in a dynamic client
services environment (within travel, arts, government, legal environments).
• Experience in scheduling and organising extensive travel arrangements.
• Educated to at least undergraduate degree level
• Music degree
• Working knowledge of at least one additional modern language (fluency in German will be a particular

To apply for this role, please fill out an application form by 11.59 pm on Sunday, 13th November; unfortunately, we don't accept CV's. An application form can be found on our HarrisonParrott job page.

Contact details
South Wing
Somerset House
The Strand
London, WC2R 1LA
T: +44 (0) 20 7229 9166

Annual Conference

The next ABO conference will take place in Bristol,
hosted by Bristol Beacon, from 24-26 January 2024.