Assistant Artist Manager - Vocal & Opera
Intermusica Artists' Management Ltd £25,000-£29,000 per annum according to experience Closing date 14 June 2023
ABOUT INTERMUSICA
Intermusica is an award-winning international classical music management agency. We seek not just to represent the world’s greatest artists, but to inspire them to new creative heights. We are constantly exploring what it means to bring classical music to life in the 21st century, driven by our key values: integrity, support, dynamism, and innovation.
We offer imaginative, personalised management for over 140 world-class and emerging artists; have more than 30 years’ expertise in international touring; tailor bespoke communications and marketing campaigns; and are an industry leader in film and multimedia in performance. Our first-class roster includes some of the most famous and respected artists and composers, including Sir Willard White, Evelino Pidò and Natalya Romaniw.
Founded in 1981 by Chief Executive Stephen Lumsden, Intermusica has a highly experienced workforce of over 40 staff based in London, Berlin, Munich and Vienna. We are committed to improving diversity and equality in classical music. We support and encourage artists and promoters in their commitment to making music more inclusive, supporting artists and composers from underrepresented communities, and achieving gender balance in classical music performance and programming. Intermusica also works towards greater diversity and representation amongst our staff, projects and the artists we represent.
ROLE
Assistant Artist Manager, Vocal & Opera
REPORTING TO
Deputy Chief Executive/Head of Vocal & Opera Julia Maynard, and Artist Manager Zara Fyfe-Williams.
CORE RESPONSIBILITIES:
Artist Management
Booking travel and accommodation for artists, where required.
Responsibility for visa and work permit arrangements, as well as keeping up to date with all travel and entry requirements.
Responsibility for keeping artists’ diary (via online database) up-to-date, and that they are clear and correct – keeping in constant contact with managers to ensure all the necessary information is included.
Producing detailed schedules for artists, showing a careful eye for detail, and ensuring that the artists have all the required information to fulfil their commitments.
Initial checking and prompt processing of contracts.
Producing financial paperwork promptly (financial summaries, invoices, etc.) with full tax details and other relevant information such as commission rates.
Maintaining artist profiles on website (including updating biographies and other marketing materials, drafting news stories, and adding reviews).
Providing general administrative support for the department.
Supporting Artist Managers including organising external and internal meetings; organising trips including travel, hotel, meetings and concerts - creating itineraries, completing and submitting Visa statements and expenses claims on their behalf.
Keeping abreast of developments in areas that affect your work: tax, immigration, travel, accommodation etc.
Work with Intermusica’s Communications & Marketing department on a variety of promotional materials, keeping clients’ pages on the company’s website up to date with concert listings, recordings, reviews etc.
Liaising with promoters for agent comps.
Additional:
Attend concerts and industry events on behalf of Intermusica, as required.
Develop and maintain a thorough knowledge of artists’ careers and the promoters with whom we work.
Assist with general office admin.
Intermusica operates a hybrid home/office working policy. Our current requirements are that staff work in the office for a minimum of three days per week. This is something we will be reviewing on a regular basis.
PERSON SPECIFICATION
Required/essential:
Graduate level with prior administrative experience, ideally in an arts/cultural organisation
Excellent written and verbal communication skills to be able to communicate with artists, promoters, and colleagues in a clear, meaningful, and effective way, using tact and discretion at all levels.
Resilient and calm under pressure, with the ability to multitask and deal with conflicting priorities in a frequently fast-paced environment.
An understanding of forward planning and the ability to manage scheduling challenges.
Team player who builds trust by being solutions-focused and accountable for their work
Works to deadlines and with an excellent eye for detail
Proactive and able to demonstrate a positive and flexible approach.
Reliable, conscientious, and highly organised
Good IT skills, particularly Microsoft Office
Demonstrable interest in and knowledge of classical music
Desired:
Previous experience organising international travel and managing diaries.
Fluent or proficient in a second language
Prior experience of Overture (agency software)
Closing date: 23:59pm (BST) on Wednesday 14 June 2023
First Round Interviews: 21, 22, 23 June 2023
020 7609 9934
Intermusica Artists' Management Ltd, 10 Ely Place, 3rd Floor, London EC1N 6RY
Intermusica is an award-winning international classical music management agency. We seek not just to represent the world’s greatest artists, but to inspire them to new creative heights. We are constantly exploring what it means to bring classical music to life in the 21st century, driven by our key values: integrity, support, dynamism, and innovation.
We offer imaginative, personalised management for over 140 world-class and emerging artists; have more than 30 years’ expertise in international touring; tailor bespoke communications and marketing campaigns; and are an industry leader in film and multimedia in performance. Our first-class roster includes some of the most famous and respected artists and composers, including Sir Willard White, Evelino Pidò and Natalya Romaniw.
Founded in 1981 by Chief Executive Stephen Lumsden, Intermusica has a highly experienced workforce of over 40 staff based in London, Berlin, Munich and Vienna. We are committed to improving diversity and equality in classical music. We support and encourage artists and promoters in their commitment to making music more inclusive, supporting artists and composers from underrepresented communities, and achieving gender balance in classical music performance and programming. Intermusica also works towards greater diversity and representation amongst our staff, projects and the artists we represent.
ROLE
Assistant Artist Manager, Vocal & Opera
REPORTING TO
Deputy Chief Executive/Head of Vocal & Opera Julia Maynard, and Artist Manager Zara Fyfe-Williams.
CORE RESPONSIBILITIES:
Artist Management
Booking travel and accommodation for artists, where required.
Responsibility for visa and work permit arrangements, as well as keeping up to date with all travel and entry requirements.
Responsibility for keeping artists’ diary (via online database) up-to-date, and that they are clear and correct – keeping in constant contact with managers to ensure all the necessary information is included.
Producing detailed schedules for artists, showing a careful eye for detail, and ensuring that the artists have all the required information to fulfil their commitments.
Initial checking and prompt processing of contracts.
Producing financial paperwork promptly (financial summaries, invoices, etc.) with full tax details and other relevant information such as commission rates.
Maintaining artist profiles on website (including updating biographies and other marketing materials, drafting news stories, and adding reviews).
Providing general administrative support for the department.
Supporting Artist Managers including organising external and internal meetings; organising trips including travel, hotel, meetings and concerts - creating itineraries, completing and submitting Visa statements and expenses claims on their behalf.
Keeping abreast of developments in areas that affect your work: tax, immigration, travel, accommodation etc.
Work with Intermusica’s Communications & Marketing department on a variety of promotional materials, keeping clients’ pages on the company’s website up to date with concert listings, recordings, reviews etc.
Liaising with promoters for agent comps.
Additional:
Attend concerts and industry events on behalf of Intermusica, as required.
Develop and maintain a thorough knowledge of artists’ careers and the promoters with whom we work.
Assist with general office admin.
Intermusica operates a hybrid home/office working policy. Our current requirements are that staff work in the office for a minimum of three days per week. This is something we will be reviewing on a regular basis.
PERSON SPECIFICATION
Required/essential:
Graduate level with prior administrative experience, ideally in an arts/cultural organisation
Excellent written and verbal communication skills to be able to communicate with artists, promoters, and colleagues in a clear, meaningful, and effective way, using tact and discretion at all levels.
Resilient and calm under pressure, with the ability to multitask and deal with conflicting priorities in a frequently fast-paced environment.
An understanding of forward planning and the ability to manage scheduling challenges.
Team player who builds trust by being solutions-focused and accountable for their work
Works to deadlines and with an excellent eye for detail
Proactive and able to demonstrate a positive and flexible approach.
Reliable, conscientious, and highly organised
Good IT skills, particularly Microsoft Office
Demonstrable interest in and knowledge of classical music
Desired:
Previous experience organising international travel and managing diaries.
Fluent or proficient in a second language
Prior experience of Overture (agency software)
Closing date: 23:59pm (BST) on Wednesday 14 June 2023
First Round Interviews: 21, 22, 23 June 2023
Contact details
hr@intermusica.com020 7609 9934
Intermusica Artists' Management Ltd, 10 Ely Place, 3rd Floor, London EC1N 6RY