Concerts & Recordings Assistant
London Philharmonic Orchestra £25,250 Closing date 27 October 2025
The Concerts & Recordings Assistant supports the work of the Concerts Department, focusing on the
administration of the Royal Festival Hall’s own promotion season and the Orchestra’s recording activities, both for external clients and for the LPO Label. The role presents a great opportunity for a detail-orientated and organised individual with a working knowledge of, and passion for, orchestral repertoire and recorded music.
This fast-paced role requires a meticulous multi-tasker who is willing to get stuck in and support the management of concerts and recording/film sessions, and develop strong relationships with internal and external stakeholders.
The post-holder will work particularly closely with the Concerts & Recordings Manager within a vibrant and supportive Concerts team where there is a strong culture of intra-departmental working. This role would suit someone who is methodical in thinking, can multi-task and work across a variety of complex projects, and who cares deeply about sharing classical music with the modern world.
Main tasks:
Concerts
• Assisting the Concerts & Recordings Manager in the scheduling and co-ordination of the Royal Festival Hall season
• Liaison with artists over BBC Radio 3, Marquee TV and LPO Label recording requests/plans. Assisting with visa applications and hotel bookings for guest artists
• Organising planning, detailed schedules and ticket requests for guest artists and artist rider requirements
• Liaising with Southbank Centre staff on technical matters and other issues related to the Orchestra’s
residency, including shared attendance at Operations meetings
• Inputting information into the orchestral database (OPAS) and ensuring the upkeep of accurate records
• Issuing the final concert sheet (internal information document) the week of each concert, as well as
security/sign-in and backstage access lists
• Regularly attending/staffing concerts as agreed as part of the Concerts Department rota
• Other duties in support of the work of the Concerts Department as required.
Recordings
Supporting the Concerts & Recordings Manager in the co-ordination of commercial recording/film sessions, and organisation of the LPO Label:
• Administrative duties for the LPO’s own label, including liaison with artists, recording companies and
publishers, and issuing contracts
• Collating metadata, drafting sales sheets, submitting all assets to the LPO’s distributor [Integral], and
ordering production of CDs and supervising stock distribution to warehouses and the office
• Submitting PPL Registrations for each release, reporting monthly CD sales and quarterly MCPS reports
• Liaising with colleagues internally and externally (including the LPO’s freelance Recordings Consultant) on plans and timescales related to the LPO Label
• Meticulous record-keeping for all aspects of the LPO’s own label work
• Co-ordination of work with commercial recording/film companies and contractors to include scheduling,
budget management and contracting & invoicing, in conjunction with the Concerts & Recordings Manager
• All paperwork and record-keeping required by contractors, PAMRA and the Musicians’ Union etc.
• Assisting players and the MU in gathering correct information
• Representing the LPO at studio sessions when required to deputise for the Concerts & Recordings
Manager
administration of the Royal Festival Hall’s own promotion season and the Orchestra’s recording activities, both for external clients and for the LPO Label. The role presents a great opportunity for a detail-orientated and organised individual with a working knowledge of, and passion for, orchestral repertoire and recorded music.
This fast-paced role requires a meticulous multi-tasker who is willing to get stuck in and support the management of concerts and recording/film sessions, and develop strong relationships with internal and external stakeholders.
The post-holder will work particularly closely with the Concerts & Recordings Manager within a vibrant and supportive Concerts team where there is a strong culture of intra-departmental working. This role would suit someone who is methodical in thinking, can multi-task and work across a variety of complex projects, and who cares deeply about sharing classical music with the modern world.
Main tasks:
Concerts
• Assisting the Concerts & Recordings Manager in the scheduling and co-ordination of the Royal Festival Hall season
• Liaison with artists over BBC Radio 3, Marquee TV and LPO Label recording requests/plans. Assisting with visa applications and hotel bookings for guest artists
• Organising planning, detailed schedules and ticket requests for guest artists and artist rider requirements
• Liaising with Southbank Centre staff on technical matters and other issues related to the Orchestra’s
residency, including shared attendance at Operations meetings
• Inputting information into the orchestral database (OPAS) and ensuring the upkeep of accurate records
• Issuing the final concert sheet (internal information document) the week of each concert, as well as
security/sign-in and backstage access lists
• Regularly attending/staffing concerts as agreed as part of the Concerts Department rota
• Other duties in support of the work of the Concerts Department as required.
Recordings
Supporting the Concerts & Recordings Manager in the co-ordination of commercial recording/film sessions, and organisation of the LPO Label:
• Administrative duties for the LPO’s own label, including liaison with artists, recording companies and
publishers, and issuing contracts
• Collating metadata, drafting sales sheets, submitting all assets to the LPO’s distributor [Integral], and
ordering production of CDs and supervising stock distribution to warehouses and the office
• Submitting PPL Registrations for each release, reporting monthly CD sales and quarterly MCPS reports
• Liaising with colleagues internally and externally (including the LPO’s freelance Recordings Consultant) on plans and timescales related to the LPO Label
• Meticulous record-keeping for all aspects of the LPO’s own label work
• Co-ordination of work with commercial recording/film companies and contractors to include scheduling,
budget management and contracting & invoicing, in conjunction with the Concerts & Recordings Manager
• All paperwork and record-keeping required by contractors, PAMRA and the Musicians’ Union etc.
• Assisting players and the MU in gathering correct information
• Representing the LPO at studio sessions when required to deputise for the Concerts & Recordings
Manager