Association of British Orchestras

Freelance Festival Administrator

Music at Oxford £12 per hour Closing date 13 May 2022
Music at Oxford seeks a freelance administrator to assist with preparations for our festival centered on the music of Arvo Pärt. The festival dates are 18th – 26th November 2022, and it will take place across a number of Oxford venues.

Supported by the Estonian Embassy, artists include the Estonian Philharmonic Chamber Choir, Raschèr Saxophone Quartet, O/Modernt and the Carice Singers, among others. The concerts will feature several UK premieres and will be supplemented by talks, films and more.

The festival will serve as a springboard for our 40th anniversary in 2023-24; there may therefore be further opportunities for collaboration.

You will be required for one day a week initially, and will need to be able to commit more time as the festival draws near. We will need you to be available for the entirety of the festival itself, and for most of October and November.

Above all, you will be extremely efficient. You will also be flexible, passionate about music, and happy to work remotely (or from our central Oxford office as required) as a key member of our small, friendly, and dedicated team.

The chosen candidate will be required to start work immediately; if you have questions, please contact


Music at Oxford (MaO) is a concert series embracing a wide range of repertoire and genres to create an annual programme of high-quality performances. We invite internationally renowned musicians to Oxford, and no two years are ever the same.

We have been curating and presenting concerts in Oxford for almost 40 years. Founded in 1983, our vision of bringing exceptional live music to the city continues to this day, with venues chosen specifically to complement each performance. We aim to provide a platform for new discoveries as well as for more established artists and repertoire.

Essential requirements:
• strong communication and IT skills
• a collaborative, flexible approach
• a high level of efficiency
• passionate about music and empathetic towards musicians
• able to work remotely or from our central Oxford office
• a clear DBS check (Music at Oxford will pay for this)

Fee: £12 per hour
Contract: Mid May until end of November 2022, with possibility of extension
Location: Remote working and from our office in central Oxford, plus other sites/venues as required by the role

Music at Oxford is a registered charity (no. 289324). We encourage equity, diversity and inclusion in the workplace as they form good practice and make business sense. We warmly welcome applications from the global majority and those with protected characteristics (including but not limited to age, disability, gender identity, race, religious belief, and sexual orientation).

All applicants will be sent an equal opportunities form to complete, but should any applicant prefer to explain a protected characteristic in their application, that is welcomed.

To apply:

Please send a covering letter and CV to Rebecca Dawson at the email address below, by 5pm on Friday 13th May. Interviews will be held in May via Zoom.

To discuss the role before applying, please email Rebecca:

Our website shows previous seasons and the type of work we do:


Tasks will include:

• Using Artifax to store all festival information
• Liaising with artists, agents, local project partners and venues to clarify all event arrangements
• Contracting all artists
• Helping to produce relevant documentation to allow artists to enter the UK
• Liaising with artists, designers and printers regarding printed programmes
• Planning, scheduling and proof-reading of printed programmes
• Commissioning any content required for concert programmes
• Helping to write any festival copy as required for MaO website or other media
• Helping to source artist accommodation (hotels, colleges, MaO donors’ houses)
• Sourcing and contracting specialist instruments / tuners as required
• Producing in good time a risk assessment for each festival event
• Providing an agreed function sheet for each festival event
• Helping to produce an impact report following the festival, to include quantitative and qualitative data
• Arranging artist flowers or gifts
• Concert management at performances
• Other tasks as required for the smooth running of MaO

Contact details
Music at Oxford
One St Aldates

Annual Conference

The next ABO conference will take place in Bristol,
hosted by Bristol Beacon, from 24-26 January 2024.