HR ADMINISTRATOR
Intermusica Artists' Management Ltd £35,000.00 - £40,000.00 per year Pro-Rata: £21,000-£24,000 Closing date 27 October 2025
Intermusica Artists’ Management is seeking a highly organised, resourceful and pro-active HR Administrator. This is the perfect opportunity for someone with existing HR administration experience who is keen to learn and grow in their HR career.
About Intermusica
We are an award-winning international agency, widely recognised as one of the foremost in classical music artist management.
Founded in 1981 by current Chief Executive Stephen Lumsden, Intermusica has a highly experienced workforce of 50 staff based in offices in London, Berlin, and New York.
We offer imaginative, personalised management for over 150 world-class and emerging artists; have almost 40 years’ expertise in delivering international touring projects; tailor bespoke communications and marketing campaigns. Our first-class roster includes some of the most famous and respected artists and composers, including Elīna Garanča, Sir John Eliot Gardiner, Sir James MacMillan, Leonidas Kavakos, Lahav Shani, Brett Dean and Abel Selaocoe.
Intermusica is committed to improving diversity and equality in classical music. We support and encourage artists and promoters in their commitment to making music more inclusive, championing artists and composers from under-represented communities, and achieving gender balance in classical music performance and programming.
The Role
Intermusica is seeking a highly organised and proactive HR Administrator to join our team on a part-time basis. This role is ideal for someone with strong HR administration experience who is looking to contribute their expertise in a flexible capacity while continuing to grow in their HR career.
Working closely with the Director of Finance & Operations and our external HR consultants, the successful candidate will be responsible for providing day-to-day HR administrative support, ensuring smooth HR operations, and acting as a trusted first point of contact for staff queries.
Key Responsibilities
• Serve as the first point of contact for employee HR queries, providing guidance in line with Intermusica's staff handbook and policies, and escalating complex issues to the HR consultant, where necessary.
• Support the Finance & Operations Director across the full spectrum of HR activity.
• Prepare, update, and maintain accurate HR records, documentation, and personnel files.
• Manage the administration of our HR Information System (HRIS), ensuring data integrity and compliance.
• Support the successful implementation and transition to a new HRIS, including data migration and user onboarding.
• Assist with the recruitment cycle, including the drafting of job descriptions, posting vacancies, liaising with candidates, and coordinating interviews.
• Support the onboarding process for new employees, including preparation of contracts, induction materials and the preparation of all hardware needed.
• Provide note-taking and administrative support for HR-related meetings, maintaining confidentiality at all times.
• Handle sensitive information with professionalism, discretion, and integrity.
• Monitoring HR Compliance (Right to Work checks, GDPR/Data Retention, probationary reviews, absence tracking)
• Helping ensure health and safety and well being requirements are met from an HR Perspective.
• Preparing HR Reports for management (headcount, turnover, absence, diversity metrics when appropriate)
• Administrating employee benefits.
• Supporting internal communications around HR (staff updates, policy reminders, wellbeing initiatives).
• Coordinating staff training, development opportunities, and performance appraisal processes.
• Assisting with employee engagement surveys or feedback initiatives.
Person Specification
Essential
• Proven administrative experience in an HR context.
• Excellent organisational skills with strong attention to detail.
• Clear and confident written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment while remaining calm and resilient under pressure.
• A proactive, reliable, and flexible approach with the ability to work independently.
• High level of discretion when handling confidential information.
• Strong IT skills, including advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
Desirable
• CIPD qualification or other relevant HR training.
• Knowledge of UK employment law and HR compliance requirements.
• Experience in recruitment, onboarding, or training delivery.
• Experience using and/or implementing HRIS systems.
• Interest in and knowledge of classical music.
• Previous experience working in an arts or cultural organisation.
Diversity & Inclusion
We are committed to improving equality, diversity, and inclusion within Intermusica and across the classical music sector. We believe that diverse teams foster greater creativity and innovation. We warmly encourage applications from candidates from underrepresented backgrounds.
Selection is based solely on relevant merit, and all applicants will be treated with fairness and respect.
Additional Information
• Candidates for this position must have the legal right to live and work in the UK.
Application Process
If you meet the criteria above, we invite you to submit your CV and a cover letter outlining your suitability for the role.
As part of the application process, we ask all candidates to complete a voluntary Equal Opportunities Monitoring Form.
Any information you provide will be treated as strictly confidential and used for statistical purposes only. It won’t be seen by anyone involved in the selection process, and no information will be published or used in any way which allows you to be identified.
• Closing Date for applications: 11:59pm on Monday 27 October 2025
• First Round Interviews: From week commencing Monday 3 November 2025
For further information, please contact: hr@intermusica.com
020 7608 9934
10 Ely Place
London EC1N 6RY
About Intermusica
We are an award-winning international agency, widely recognised as one of the foremost in classical music artist management.
Founded in 1981 by current Chief Executive Stephen Lumsden, Intermusica has a highly experienced workforce of 50 staff based in offices in London, Berlin, and New York.
We offer imaginative, personalised management for over 150 world-class and emerging artists; have almost 40 years’ expertise in delivering international touring projects; tailor bespoke communications and marketing campaigns. Our first-class roster includes some of the most famous and respected artists and composers, including Elīna Garanča, Sir John Eliot Gardiner, Sir James MacMillan, Leonidas Kavakos, Lahav Shani, Brett Dean and Abel Selaocoe.
Intermusica is committed to improving diversity and equality in classical music. We support and encourage artists and promoters in their commitment to making music more inclusive, championing artists and composers from under-represented communities, and achieving gender balance in classical music performance and programming.
The Role
Intermusica is seeking a highly organised and proactive HR Administrator to join our team on a part-time basis. This role is ideal for someone with strong HR administration experience who is looking to contribute their expertise in a flexible capacity while continuing to grow in their HR career.
Working closely with the Director of Finance & Operations and our external HR consultants, the successful candidate will be responsible for providing day-to-day HR administrative support, ensuring smooth HR operations, and acting as a trusted first point of contact for staff queries.
Key Responsibilities
• Serve as the first point of contact for employee HR queries, providing guidance in line with Intermusica's staff handbook and policies, and escalating complex issues to the HR consultant, where necessary.
• Support the Finance & Operations Director across the full spectrum of HR activity.
• Prepare, update, and maintain accurate HR records, documentation, and personnel files.
• Manage the administration of our HR Information System (HRIS), ensuring data integrity and compliance.
• Support the successful implementation and transition to a new HRIS, including data migration and user onboarding.
• Assist with the recruitment cycle, including the drafting of job descriptions, posting vacancies, liaising with candidates, and coordinating interviews.
• Support the onboarding process for new employees, including preparation of contracts, induction materials and the preparation of all hardware needed.
• Provide note-taking and administrative support for HR-related meetings, maintaining confidentiality at all times.
• Handle sensitive information with professionalism, discretion, and integrity.
• Monitoring HR Compliance (Right to Work checks, GDPR/Data Retention, probationary reviews, absence tracking)
• Helping ensure health and safety and well being requirements are met from an HR Perspective.
• Preparing HR Reports for management (headcount, turnover, absence, diversity metrics when appropriate)
• Administrating employee benefits.
• Supporting internal communications around HR (staff updates, policy reminders, wellbeing initiatives).
• Coordinating staff training, development opportunities, and performance appraisal processes.
• Assisting with employee engagement surveys or feedback initiatives.
Person Specification
Essential
• Proven administrative experience in an HR context.
• Excellent organisational skills with strong attention to detail.
• Clear and confident written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment while remaining calm and resilient under pressure.
• A proactive, reliable, and flexible approach with the ability to work independently.
• High level of discretion when handling confidential information.
• Strong IT skills, including advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
Desirable
• CIPD qualification or other relevant HR training.
• Knowledge of UK employment law and HR compliance requirements.
• Experience in recruitment, onboarding, or training delivery.
• Experience using and/or implementing HRIS systems.
• Interest in and knowledge of classical music.
• Previous experience working in an arts or cultural organisation.
Diversity & Inclusion
We are committed to improving equality, diversity, and inclusion within Intermusica and across the classical music sector. We believe that diverse teams foster greater creativity and innovation. We warmly encourage applications from candidates from underrepresented backgrounds.
Selection is based solely on relevant merit, and all applicants will be treated with fairness and respect.
Additional Information
• Candidates for this position must have the legal right to live and work in the UK.
Application Process
If you meet the criteria above, we invite you to submit your CV and a cover letter outlining your suitability for the role.
As part of the application process, we ask all candidates to complete a voluntary Equal Opportunities Monitoring Form.
Any information you provide will be treated as strictly confidential and used for statistical purposes only. It won’t be seen by anyone involved in the selection process, and no information will be published or used in any way which allows you to be identified.
• Closing Date for applications: 11:59pm on Monday 27 October 2025
• First Round Interviews: From week commencing Monday 3 November 2025
For further information, please contact: hr@intermusica.com
Contact details
hr@intermusica.com020 7608 9934
10 Ely Place
London EC1N 6RY