Planning and Logistics Officer
Oxford Philharmonic Orchestra £26,000 depending on experience Closing date 08 August 2024
The Oxford Philharmonic Orchestra, one of the UK’s leading orchestras seeks a highly motivated Planning and Logistics Officer. The main purpose of the job is to support the Music Director and Artistic Planning Manager (APM) to plan concerts and projects for future seasons and be part of the delivery team for concerts and events.
We are looking for a highly organised, conscientious, and friendly person, who is willing to work both on their own initiative and as part of a small team. This is a dynamic role in a fast-developing organisation. The chosen candidate will report to the APM and Directors.
This is a permanent, full-time role, based in our London Office. The holiday entitlement is 20 days plus Bank Holidays. Travel to Oxford for concerts and events will be required and evening and weekend work will be necessary. An in-lieu scheme is in place to cover out-of-hours working.
Principal accountabilities:
Planning
• Liaising with venues: booking dates for rehearsals and concerts and, under the direction of the APM, negotiating the financial terms and contractual arrangements
• Liaising with agents: once fees have been negotiated, drawing up contracts for guest artists and checking invoices
• Liaising with guest artists and the OPO’s concert management team to ensure that all requirements are met eg. rehearsal timings, string strengths
• Liaising with Music Director regarding rehearsal times and string strengths
• Liaising with multimedia producer and marketing administrator – providing information for concert programmes, brochures and OPO website
• Managing the venues, festivals, and events sections of the office database to ensure that all new dates are added, and all the relevant information is up to date
• Liaising with the Orchestral Personnel Manager regarding all future dates to ensure they have the correct information to engage the players
• Library: liaison with the OPO librarian to make sure they order the correct music for each project
• PRS: complete and return PRS information
• Place orders for office supplies
Concerts
• Attend 80% of concerts – half as substitute for Orchestra Personnel Manager and half substituting for Concerts Officer
• Alongside concerts team, preparing lights, music stands, stage boxes and loading and unloading van
Orchestra
• Sending schedules and statements to musicians
• Attending some rehearsal days (usually London) as the point of contact for orchestral musicians
Plus, any other administration tasks commensurate with job role.
Applicant profile:
1. Essential abilities/qualifications
• Good knowledge and passion for classical music
• Excellent communication skills both written and verbal
• Excellent organisational skills and meticulous attention to detail
• Good IT skills and experience using Microsoft Office software
• Ability to juggle multiple tasks
• Proactive, and able to work on own initiative
• Applicants must have the right to work in the UK
2. Preferred abilities/qualifications
• Experience of working in classical music administration
• Experience of working with databases
Salary from £26,000 depending on experience.
We are looking for a highly organised, conscientious, and friendly person, who is willing to work both on their own initiative and as part of a small team. This is a dynamic role in a fast-developing organisation. The chosen candidate will report to the APM and Directors.
This is a permanent, full-time role, based in our London Office. The holiday entitlement is 20 days plus Bank Holidays. Travel to Oxford for concerts and events will be required and evening and weekend work will be necessary. An in-lieu scheme is in place to cover out-of-hours working.
Principal accountabilities:
Planning
• Liaising with venues: booking dates for rehearsals and concerts and, under the direction of the APM, negotiating the financial terms and contractual arrangements
• Liaising with agents: once fees have been negotiated, drawing up contracts for guest artists and checking invoices
• Liaising with guest artists and the OPO’s concert management team to ensure that all requirements are met eg. rehearsal timings, string strengths
• Liaising with Music Director regarding rehearsal times and string strengths
• Liaising with multimedia producer and marketing administrator – providing information for concert programmes, brochures and OPO website
• Managing the venues, festivals, and events sections of the office database to ensure that all new dates are added, and all the relevant information is up to date
• Liaising with the Orchestral Personnel Manager regarding all future dates to ensure they have the correct information to engage the players
• Library: liaison with the OPO librarian to make sure they order the correct music for each project
• PRS: complete and return PRS information
• Place orders for office supplies
Concerts
• Attend 80% of concerts – half as substitute for Orchestra Personnel Manager and half substituting for Concerts Officer
• Alongside concerts team, preparing lights, music stands, stage boxes and loading and unloading van
Orchestra
• Sending schedules and statements to musicians
• Attending some rehearsal days (usually London) as the point of contact for orchestral musicians
Plus, any other administration tasks commensurate with job role.
Applicant profile:
1. Essential abilities/qualifications
• Good knowledge and passion for classical music
• Excellent communication skills both written and verbal
• Excellent organisational skills and meticulous attention to detail
• Good IT skills and experience using Microsoft Office software
• Ability to juggle multiple tasks
• Proactive, and able to work on own initiative
• Applicants must have the right to work in the UK
2. Preferred abilities/qualifications
• Experience of working in classical music administration
• Experience of working with databases
Salary from £26,000 depending on experience.