Association of British Orchestras

Senior Administrator

Intermusica Artists' Management Ltd £26,000 - 30, 000 Closing date 05 May 2022
Intermusica is an award-winning international classical music management agency. We seek not just to represent the world’s greatest artists, but to inspire them to new creative heights. We are constantly exploring what it means to bring classical music to life in the 21st century, driven by our key values: integrity, support, dynamism and innovation.

We offer imaginative, personalised management for over 150 world-class and emerging artists, complimented by exceptional communications and marketing services, and are an industry leader in film and multimedia in performance. Our first-class roster includes some of the most famous and respected artists performing today. Our first-class roster includes some of the most famous and respected artists and composers, including Yuja Wang, Sir John Eliot Gardiner, Elīna Garanča, Sir James MacMillan, Marin Alsop, Leonidas Kavakos, Lahav Shani and Brett Dean. 

Founded in 1981 by Chief Executive Stephen Lumsden, Intermusica has a highly experienced and agile team, working in London, Berlin and Vienna.

Intermusica is committed to improving diversity and equality in classical music. We support and encourage artists and promoters in their commitment to making music more inclusive, supporting artists and composers from under-represented communities, and achieving gender balance in classical music performance and programming. Intermusica is working towards greater diversity and representation amongst our staff, projects and the artists we represent.  

Intermusica seeks an experienced administrator, to join our renowned Artist Management department in a newly created role. The successful candidate will be highly organised, resourceful, tenacious and play a leading role in the team supporting our Artist Managers and their rosters of world-class artists. In particular, the role includes working with the distinguished vocal group The King’s Singers in their worldwide touring and recording activity, alongside a number of other artists. Depending on experience, the candidate may also take a leadership and training role within our team of administrators. This is a perfect opportunity for someone already experienced in arts administration/management looking to take their responsibilities to the next stage, working at the highest level worldwide. Equally we are open to applications from those with relevant experience in other sectors. As a member of a busy team, liaising with top international artists and promoters on a daily basis, the responsibilities include but are not limited to:

Administer artist diaries, liaising with a variety of external contacts (including promoters, venues, other artists and agents) to arrange logistical aspects of engagements through to their completion.
Oversee initial checking and prompt processing of contracts.
Keep up-to-date artists live online diaries and, where necessary, produce detailed schedules for artists, and ensure that they have all the required information to fulfil their commitments. 
Assist with processing visa and work permit arrangements as required. 
Coordinate stage plans, instrument lists, technical riders and other requirements.
Work with the finance team to prepare financial paperwork (invoices, statements etc.) and to ensure prompt payments to artists and to Intermusica, as well as request tax certificates where necessary.
Develop understanding of media rights, coordinating agreement of rights with recording companies if necessary. 
Work  with  Intermusica’s Communications & Marketing department on a variety of promotional materials, keeping clients’ pages on the company’s website up-to-date with concert listings, recordings, reviews and other digital assets.
Collaborate with recording companies, local agents, PR agencies to coordinate promotional activity.

Attend concerts and industry events on behalf of Intermusica, as required.
Develop and maintain a thorough knowledge of artists’ careers and the promoters that we deal with. 
On occasion organise travel/hotel/meetings/concert tickets for Artist Managers as required.


Graduate level or equivalent qualifications/experience.
Prior administrative experience in one or more arts/cultural organisation or in other sectors including logistics, diary and project management.
Excellent written and verbal communication in English.
Resilient and calm under pressure, with the ability to multitask, deal with conflicting priorities and communicate effectively in a frequently fast-paced environment.
Team player who builds trust by being solutions-focused and accountable for their work.  
Ability to work to deadlines and with an excellent eye for detail. 
Proactive and able to demonstrate a positive and flexible approach. 
Reliable, conscientious and highly organised. 
Good IT skills, particularly Microsoft Office. 

Previous experience organising international travel and diary management.
Experience of financial administration.
Knowledge of choral/a cappella music, and classical music more generally.
Working knowledge of other modern languages.
Prior experience of Overture (agency software).

We are looking for someone based out of our London office but, for the right candidate, other locations could be considered.

Intermusica prides itself on being an Equal Opportunities employer and celebrates the diverse backgrounds and experiences of all our employees. To ensure that we are attracting a wide range of applicants from all the communities we serve, it is vital that we monitor and analyse diversity information, so that we can ensure that our HR processes are fair and transparent.

As part of the application process, we ask all candidates to complete a voluntary Equal Opportunities Monitoring Form. 

Any information you provide will be treated as strictly confidential and used for statistical purposes only. It won’t be seen by anyone involved in the selection process, and no information will be published or used in any way which allows you to be identified.

Closing date: 05th May 2022

Contact details
020 7609 9934
5 Chancery Lane,
London, WC2A 1LG

Annual Conference

The next ABO conference will take place in Bristol,
hosted by Bristol Beacon, from 24-26 January 2024.