Tours Assistant/Coordinator
London Symphony Orchestra 27000-30000 Closing date 19 November 2025
Create and update hotel, flight, train, passport and personnel lists for tours on LSO database,
including gathering information from the Orchestra
• Prepare, label and assist distributing electronic train/flight tickets, assist in creating seating plans
• Update and maintain the LSO diary and database (ArtsVision) including liaising with the LSO IT
Manager on future development of the LSO database
• Coordinate visa applications, under the supervision of the LSO tours managers, including
researching and attending Embassies as necessary
• Assist with instrument freight documents for overseas tours (e.g. ATA carnets, musical instrument
passports), under the supervision of the LSO tours managers
• Put together electronic tour packs prior to each tour and assist in preparing pages for tour schedules
• Prepare and follow-up cost estimates, contracts, technical riders and invoices for tours and UK
concerts
• Research logistics for overseas tours including travel (flights, trains and coaches), hotel information
and per diem rates for the Orchestra
• Liaise directly with concert promoters/venues abroad, travel agents and artist agents to assist with
preparations and logistics for upcoming tours
• Manage the LSO’s A1 database, and assist players applying for A1 certificates for overseas tours
• Assist players with 2nd passport applications and respond to general players’ enquiries
• Provide administrative support to the Tours Managers
including gathering information from the Orchestra
• Prepare, label and assist distributing electronic train/flight tickets, assist in creating seating plans
• Update and maintain the LSO diary and database (ArtsVision) including liaising with the LSO IT
Manager on future development of the LSO database
• Coordinate visa applications, under the supervision of the LSO tours managers, including
researching and attending Embassies as necessary
• Assist with instrument freight documents for overseas tours (e.g. ATA carnets, musical instrument
passports), under the supervision of the LSO tours managers
• Put together electronic tour packs prior to each tour and assist in preparing pages for tour schedules
• Prepare and follow-up cost estimates, contracts, technical riders and invoices for tours and UK
concerts
• Research logistics for overseas tours including travel (flights, trains and coaches), hotel information
and per diem rates for the Orchestra
• Liaise directly with concert promoters/venues abroad, travel agents and artist agents to assist with
preparations and logistics for upcoming tours
• Manage the LSO’s A1 database, and assist players applying for A1 certificates for overseas tours
• Assist players with 2nd passport applications and respond to general players’ enquiries
• Provide administrative support to the Tours Managers