Auditions and Orchestra Operations Assistant
Philharmonia £27,000 FTE Closing date 30 October 2026
We are looking for a part time (0.5 FTE) assistant to provide administrative support to the auditions of the vacant seats in the orchestra and administrative support to the library and Orchestral Personnel Managers (OPMs). You will also oversee and deliver the process of auditions from confirmation of vacancy, liaising with audition panels, advertising with our provider Muvac, delivering the audition days, and providing the results to candidates.
Key Responsibilities
Planning:
Ensure all vacancies have a timeline for recruitment
Ensure all paperwork for recruitment is in good order
Execution:
Advertise positions
Manage candidate and panel queries, acting as main point of contact
Run audition days
Ensure candidates and OPMs are informed of outcomes
Support library with admin and part/pad preparation
Support the OPMs with administration and routine tasks
Collaboration:
Work closely with chairs of panels, the Orchestra Committee, and the Orchestra Personnel Manager to ensure smooth delivery of auditions, including making the process more effective and time efficient.
Work across the Orchestra Operations team to support smooth administration
Orchestra-Wide Responsibilities:
As required by the CEO
Skills and Qualifications
Essential:
Good administrative skills with proactive, responsive management of communications
Ability to read music
Good IT skills, inc MS Office
Good people skills, especially in the field of managing candidates, musicians, and key stakeholders
Desirable:
Previous experience with auditions or recruitment
Experience working with a professional orchestra
Key Responsibilities
Planning:
Ensure all vacancies have a timeline for recruitment
Ensure all paperwork for recruitment is in good order
Execution:
Advertise positions
Manage candidate and panel queries, acting as main point of contact
Run audition days
Ensure candidates and OPMs are informed of outcomes
Support library with admin and part/pad preparation
Support the OPMs with administration and routine tasks
Collaboration:
Work closely with chairs of panels, the Orchestra Committee, and the Orchestra Personnel Manager to ensure smooth delivery of auditions, including making the process more effective and time efficient.
Work across the Orchestra Operations team to support smooth administration
Orchestra-Wide Responsibilities:
As required by the CEO
Skills and Qualifications
Essential:
Good administrative skills with proactive, responsive management of communications
Ability to read music
Good IT skills, inc MS Office
Good people skills, especially in the field of managing candidates, musicians, and key stakeholders
Desirable:
Previous experience with auditions or recruitment
Experience working with a professional orchestra